AI in Workplace Productivity

This 1-day hands-on workshop helps professionals integrate powerful AI tools such as GPT Auto Bot, NotebookLM, Perplexity, Napkin, Claude AI, Sora, HeyGen, and Gamma into their daily workflows. Participants will learn how to automate communication, generate content, summarize information, brainstorm ideas, manage projects, and create visual and multimedia presentations using practical AI applications. The programme emphasizes real-world use cases that enhance productivity, creativity, decision-making, and team efficiency across various job functions.

The objectives of the programme are to:

1. Understand the practical applications of AI in workplace productivity.
2. Use AI tools to improve communication, research, content creation, and decision-making.
3. Apply effective prompting techniques to obtain accurate and useful AI outputs.
4. Create presentations, reports, and visual content using AI-powered tools.
5. Integrate multiple AI tools into daily work processes and workflows.
6. Apply ethical and responsible AI practices in the workplace.

Module 1: Smart Communication & Writing Automation

1. Introduction to AI in the Workplace
2. What is Artificial Intelligence (AI) and why it matters
3. Types of AI in communication: summarization, rewriting, generation
4. Evolution of ChatGPT (v3.5 → v4 → GPT-4o)
5. Overview of AI tools used in communication (ChatGPT, Claude, Gemini)
6. Use AI to:
   1. Automatically summarize meeting minutes from recordings or transcripts
   2. Generate key action items, decisions made, and next steps
   3. Reorganize lengthy meetings into clear bullet summaries for sharing
7. Activity:
   1. Use a free AI extension (google extension) to:
      1. Record or upload a meeting snippet
      2. Get AI-generated summary and refine it for internal reporting

Module 2: Summarizing Knowledge & Visual Thinking

1. Tools: NotebookLM & Napkin
2. Use AI to:
   1. Summarize meeting notes or PDFs using NotebookLM
   2. Brainstorm campaign ideas and map content using Napkin
3. Activity: Create a visual mind map and a summarized knowledge board

Module 3: Prompting Mastery & Custom Chatbots for Workplace AI

1. Tools: ChatGPT (Free & Pro), Claude, Gemini
2. Learn how to:
   1. Structure prompts for effective, accurate AI responses across different scenarios
   2. Apply frameworks (e.g., role-based prompts, format-prompting, chain-of-thought) for better outputs
   3. Explore pre-built prompt libraries for business, marketing, HR, and admin tasks
   4. Customize and save your own prompts using ChatGPT Custom GPTs (Pro only) or Claude’s memory setup
3. Explore:
   1. ChatGPT’s Explore GPTs: How to use & favourite prebuilt GPTs
   2. Claude’s document memory feature for long-term contextual chats
   3. Prompt repositories (e.g., AIPRM, FlowGPT) for ready-made templates
4. Activity:
   1. Customize a ChatGPT GPT for your role (e.g., Sales Coach Bot, HR SOP Assistant)
   2. Save 3 go-to prompts in your personal prompt library for daily use

Module 4: Research, Comparison & Summary with Perplexity

1. Ask fact-based questions and receive cited sources
2. Compare trends or platforms and organize findings in a table
3. Use outputs for marketing analysis, HR trends, etc.
4. Activity: Research industry trends and convert into a summarized report

Module 5: Presentation Creation with Gamma/Copilot/Gemini

1. Tool: Gamma
2. Use AI to:
   1. Turn outlines into visual slide decks instantly
   2. Customize slides with branding, images, and structure
3. Activity: Create a mini presentation using Gamma based on earlier project planning work

Module 6: AI Policy, Responsibility & Ethics

1. Importance of responsible AI use at work
2. Who’s accountable for AI-generated content
3. Common risks: bias, misinformation, data leaks
4. Ethical use: avoid impersonation, respect copyright, fact-check AI outputs
5. Guidelines for safe prompting and data handling

Module 7: Integration Project & Group Presentation

1. Group Activity: Build an AI-powered workflow using a combination of tools:
   1. Plan using Perplexity
   2. Create visual ideas with Napkin
   3. Write with Claude or GPT
   4. Summarize info with NotebookLM
   5. Present using Gamma and HeyGen
2. Group Sharing: Each team presents their AI-powered campaign, pitch, or plan

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Feel free to talk to us today, however most suitable for you.

Mobile call: +603 – 7493 6868

WhatsApp: +6018 – 380 5878

Email: enquiry@apexitraining.com.my

Website: www.apexitraining.com.my